Listen To My Latest Podcast Episode:

#276: How to Overcome the Most Common Objections When Selling Online

Listen To My Latest Podcast Episode:#276: How to Overcome the Most Common Objections When Selling Online

Position Overview

You’re a high-energy, organized, and experienced executive assistant with no problem juggling multiple tasks and responsibilities. Supporting others is your thing. Satisfaction for you means taking care of the little (and big) things that help leaders lead more effectively.

This position’s primary focus is to partner with Chloe, the Integrator of the company, in ensuring her schedule, projects and commitments are executed flawlessly. You’ll be responsible for making sure her team and contractors have a high-touch, intimate and professional experience with her.

The Executive Assistant position might be PERFECT for you if you’re a positive, tech-savvy, and organized self-starter with experience in a similar role.

You’re excited to work with a team that’s making waves in the online marketing industry and committed to changing lives and businesses. And you understand that more often than not, it’s the little things that really count (it’s this mentality that helps you excel in a support role).

We’re looking for someone who’s happy to keep up with the fast pace of our growing team. Our ideal candidate knows how to communicate with warmth and grace. Attention to detail and interpersonal skills that ensure discretion and confidentiality are essential.

A commitment to continuously learning, improving, and refining your skills is a part of who you are. As an online business, we do things differently and we need someone who’s adaptable and able to work independently most of the time.

We’re looking for a mature, experienced Executive Assistant who shows up daily with a get-it-done attitude and is always thinking ahead. If you’re the kind of person that thrives being surrounded by a diverse team of exceptional people dedicated to changing the lives of online entrepreneurs all over the world, keep reading…

This is a full-time position — please don’t apply if you have other clients or manage a virtual assistant agency.

The Executive Assistant position will be mostly virtual, but you will work with Chloe in person 1-2 times each week. You must live in the San Diego, Carlsbad or Encinitas area and be available Monday-Friday between 9-5 PST.

During launch periods (typically a maximum of two weeks at a time), the whole team goes into the all-hands-on-deck mode. This means evenings and weekends until the job is done, and it may even mean doing tasks that aren’t normally contained within the job description of this role. For many, this can be some of the most challenging and rewarding work that we do.

Duties and Responsibilities

The Executive Assistant is responsible for managing and organizing Chloe’s busy calendar and inbox. You must be a strategic thinker with clear, quick, and effective communication skills.

Your responsibilities will include…

  • Managing Chloe’s Google calendar, appointments, travel, and some personal commitments.
  • Managing Chloe’s inbox and providing a high-level of responsiveness and problem-solving skills aligned with a warm and professional attitude.
  • Being Chloe’s handler — you’ll be in charge of helping Chloe keep her time and schedule in order on her behalf.
    • Example duties include:
      • Helping plan and book travel
      • Ensuring Chloe hits her launch deadlines
      • Always making sure Chloe is in the right place, at the right time
  • Working and collaborating with other key team members to schedule and execute new initiatives.
  • Helping to set up meetings using Zoom.
  • Writing, proofreading, and the ability to capture Chloe’s ideas and turn them into written text (emails, team communications, etc.)
  • Helping to manage files, documents, and photos in both Dropbox and Google Drive while maintaining a Marie Kondo like organizational structure.

Skills and Abilities

The ideal candidate possesses the following strengths and skills:

  • Past experience assisting an executive
  • A strong ability to manage multiple responsibilities daily. Set up calendar appointments, send out correspondence, track delayed payments, manage group settings, book travel…all in a day’s work!
  • You’re a thinker and a doer. You don’t need to be told what to do — you’re innovative, resourceful, and able to anticipate what needs to get done.
  • You must be a self-starter with the ability to be productive from your home office. Getting distracted by Instagram = no bueno.
  • A positive, high-energy attitude and get it done mindset that searches for solutions instead of focusing on struggles are essential. You think about your work in terms of outcomes and results, not hours worked.
  • Highly organized and able to anticipate calendar needs well beyond this week.
  • An interest in engaging with the team and contractors while communicating on Chloe’s behalf and doing so with grace.
  • A high level of professionalism and emotional maturity (we don't do drama here).
  • Detail is your middle name. You have high standards and mediocre is not a word in your vocabulary.
  • You’re invested in becoming the best you can be and excited to work with a fun lovin’ team who’s happy to help you get there!
  • Responsive and communicative. You know how to close the loop and confirm assignments are received and completed.
  • Incredibly technically competent and current. You must understand how to manage the following systems:
    • Working knowledge of Google Calendar + G Suite
    • Working knowledge of Zoom meeting
    • Working knowledge of Mac products
  • Excellent writing and verbal communication skills — you have a knack for putting ideas into words and ensuring everyone is on the same page.  

 

Application Instructions:

If you’d like to be considered for this role please submit the following via email to [email protected]:

  1. Cover letter and PDF of your resume
  2. Myers-Briggs Personality Type 
  3. StrengthsFinder Top–5 Strengths Report (optional)
  4. Kolbe A Index Assessment (optional)
  5. Answer the following questions:
    1. What win are you most proud of in your experience of being an Executive Assistant?
    2. If this was your role, you would be managing Chloe’s email inbox. What is your process for effectively getting to inbox zero each day?
    3. Chloe is looking for a “Handler” – what does that mean to you and why are you the perfect Handler?
    4. We are looking for a calendar management ninja. Give us 3 reasons why that is you.
    5. Link to a 2-minute video introduction (We will not review videos longer than 2 minutes).

If you’re an experienced executive assistant, a total people person, and you love working with a team that’s making a difference in the world, this might just be the opportunity you’ve been looking for.

Want to learn a little bit more about us? Keep reading!

What We Do

We empower entrepreneurs to build profitable online businesses that bring creative, professional and personal freedom.

In everything we do, we aim to inspire confidence and action. Our signature service is helping budding entrepreneurs break free in the areas of business that were once holding them back into new levels of joy and fulfillment. We give these entrepreneurs tangible proof that small actions every day will ultimately build a business worth creating and a life guided by their own design.

We lead a fun-loving culture and a dedicated team that is committed to excellence. We always find the upside to any situation and maintains the strength and flexibility to change course as our business evolves.

Meet Amy

You might know Amy Porterfield from her top-rated “Online Marketing Made Easy” podcast, or from the courses and webinars she offers to help entrepreneurs build their business through social media and online marketing strategies. To learn more about our fearless leader, check out the details here.

Our Values

Our team is ambitious (always striving for excellence), hungry (competitive to the core; always wanting to be at the top) and enthusiastic (always excited about the work we are doing.)

We do whatever it takes to get the job done.

→ “That’s not my job” is not part of our vocabulary.

→ Since we are a small, but mighty team, we jump in where needed and are not afraid to get our hands dirty in the details.

→ We do whatever it takes to do the best we can in our specific roles.

When it comes to our customers and community, we lead with compassion.

→ We understand that everyone is doing the very best they can in the moment.

→ We subscribe to the belief that everyone we connect with is fighting their own battle we know nothing about.

→ We believe that compassion and kindness are exactly what they need to keep moving forward.

We are all coachable.

→ We are willing to make mistakes, learn from them quickly and continue to grow.

→ We put down our defenses, take a moment to process, take the feedback and run with it.

We each take complete ownership of our roles.

→ Never will you see us pass off our job or project to someone else.

→ Although we know we can always ask for help, we keep our own monkeys.

→ We each feel extreme pride in the work we are doing and we own our projects like a boss.

We are resourceful to the core. You will never hear us say it can’t be done. We will find a way.

→ We are creative, strategic and thoughtful in our actions. We believe there is always a way to make it work and we will do the digging to figure it out.

→ We don’t expect others on the team to tell us what to do or how to do it. We always help each other out when needed, but ultimately, when needed, we do the work to figure things out.

We laugh . . . a lot.

→ We genuinely like working with each other, so finding the fun in the moment, even when things are tough, it is just part of our culture.

Team Porterfield Perks

Did we forget to mention all of the Team Porterfield perks? We're fast-paced and rapidly growing. Our small but mighty team is full of talented and motivated individuals who enjoy coming into work. But these awesome perks help just a little too:

The Benefits:
  • Competitive compensation and paid-time-off, along with ample company paid holidays.
  • Health Insurance
  • Generous 401K Program
  • Never working on your birthday again! Hit the beach or the spa, we don’t care what you do, just don’t come to work!

The Team:
  • What can we say? We really like each other! From monthly team building events and happy hours to annual team trips, we like to work hard and play hard!
  • Plus you’ll be workin’ for boss lady Amy Porterfield! (Did you know she was nominated for Forbes’ Top Social Media Influencer?)  

The Culture:
  • Forget the traditional corporate culture. Amy left that behind years ago for a reason and has created something entirely different! Have a question? Have an emergency? Having a bad day? At Team Porterfield we’re all family and here to support you however we can! 

The Development:
  • Something you’ve always wanted to learn? We offer annual professional and personal development opportunities, so let us know where you wanna be and we’ll send you there!
  • While still taking care of business we like to take care of our community too! Whether it’s participating in the office food drive or Amy’s annual charitable bonus, giving back is important to Team Porterfield!

Application Instructions:

To apply, please submit the following via email to [email protected]:

  1. Cover letter and PDF of your resume
  2. Myers-Briggs Personality Type 
  3. StrengthsFinder Top–5 Strengths Report (optional)
  4. Kolbe A Index Assessment (optional)
  5. Answer the following questions:
    1. What win are you most proud of in your experience of being an Executive Assistant?
    2. If this was your role, you would be managing Amy’s email inbox. What is your process for effectively getting to inbox zero each day?
    3. Amy is looking for a “Handler” – what does that mean to you and why are you the perfect Handler?
    4. We are looking for a calendar management ninja. Give us 3 reasons why that is you.
    5. Link to a 2-minute video introduction (We will not review videos longer than 2 minutes).