Paid Media - Operations Project Manager (Contracted)
Position Overview:
If you're the kind of person who gets genuinely excited about building a system that actually works - where nothing falls through the cracks, and every moving piece lands exactly where it should - this role was written for you.
We're looking for a contracted project manager to be the operational backbone of our paid media program across Meta and YouTube. You won't be writing the strategy or pulling levers in Ads Manager. But here's the thing: nothing ships without you.
You'll own the full journey from creative brief to live campaign - keeping our internal team, external agencies, and creative partners moving in sync so our Sr. Paid Acquisition Manager can stay locked in on performance, not chasing down assets or hunting for status updates.
This is a role for someone who treats operational excellence like a craft. We run hundreds of campaigns with meaningful monthly spend behind them, and we need a project manager who communicates with precision, loves building systems from the ground up, and is ready to partner closely with our Sr. Paid Acquisition Manager to design the project management infrastructure that will carry this program as it grows.
This position is a fully remote 1099 contract for 6 months (with the potential to extend), reporting to the Sr. Paid Acquisition Manager. The hourly rate is $35–$50/hour dependent on experience, and availability during business hours in ET is required.
Duties and Responsibilities:
- Partner with the Sr. Paid Acquisition Manager to design and implement a robust, scalable project management system, including Asana architecture, intake processes, status reporting, and team rituals that hold up as campaign volume grows
- Own the end-to-end campaign workflow in Asana, from creative brief intake through asset delivery, QA, trafficking handoff, and launch confirmation, with clear deadlines and accountable owners at every stage
- Coordinate across internal creative teams, external agencies, and freelance contributors via Slack and email, removing blockers before they become delays and escalating thoughtfully when timelines slip
- Manage the creative asset pipeline in Dropbox and Google Drive, including version control, naming conventions, file structure, and ensuring final approved assets are correctly handed off to the media buyer
- Build and maintain campaign trackers, launch calendars, and status dashboards so the Sr. Paid Acquisition Manager and leadership always know what’s shipping this week, what’s at risk, and what’s stuck
- Run weekly campaign stand-ups and async status updates, surfacing decisions that need to be made and keeping the team out of unnecessary meetings
- Enforce QA checklists pre-launch (creative specs, copy approvals, tracking parameters, audience configuration) so we catch errors before they spend budget, not after
- Develop and maintain SOPs for core paid ads operations, including creative brief intake, asset review, campaign QA, and launch checklists, so the team has a single source of truth that new contributors and agencies can plug into without ramp-up
- Identify opportunities to streamline operational work using AI, from drafting status updates and brief recaps to building lightweight agents that automate repetitive coordination tasks, and pilot solutions in partnership with the Sr. Paid Acquisition Manager
- Continuously improve our operational systems, documenting workflows and proposing process changes when you spot recurring friction
Success Metrics: First 90 Days
- Days 1–30: Fully documented the current campaign workflow end-to-end, identified the top 3 sources of delay or friction, and partnered with the Sr. Paid Acquisition Manager to design a revised project management system adopted by the team
- Days 31–60: Reduced average creative-brief-to-launch cycle time by a measurable percentage (baseline established in Month 1), with zero campaigns launched containing QA-preventable errors
- Days 61–90: Sr. Paid Acquisition Manager reports spending meaningfully less time on coordination and asset-chasing, with weekly status reporting running cleanly without their involvement
- Ongoing: Internal and external stakeholders rate cross-team coordination as significantly improved in a 90-day pulse check
Required Qualifications:
- 3–5 years of project management experience supporting marketing, creative, or growth teams
- Excellent written and verbal communication skills; you can write a creative brief recap, a status update, or a difficult timeline conversation in a way that busy stakeholders actually engage with
- Proven fluency in Asana (or equivalent like Monday, ClickUp, Jira) as a primary work management tool, including building project templates, custom fields, automations, and reporting views from scratch
- Comfortable operating across Slack, Google Drive, and Dropbox as daily workspaces
- Demonstrated ability to manage 20+ concurrent workstreams without dropping balls, with specific examples you can walk through
- Track record of designing or significantly improving a project management system, not just operating inside one someone else built
- Self-directed and comfortable in a fully remote environment with asynchronous decision-making
Preferred Qualifications:
- Background in paid media, performance marketing, or growth operations is a strong plus
- Working knowledge of how paid social and paid video campaigns are structured on Meta and YouTube, including assets, specs, approval cycles, and launch sequence
- Direct experience in the online education, course creator, coaching, or info-product space
- Familiarity with creative production cycles for short-form video (YouTube Shorts, Reels) and direct-response static ads
- Experience working with external creative agencies or fractional creative teams
- Understanding of UTM structures, conversion tracking, and why naming conventions matter for reporting
- Background supporting evergreen funnels or live launch campaigns
- Prior 1099 contracting experience; you know how to onboard yourself quickly into someone else’s systems
Application Instructions:
(1) Use the subject line: “Application for Contracted Paid Media Project Manager”
(2) Include a cover letter and PDF of your resume
(3) Answer the following questions in your email:
- Walk us through a project management system you've built or improved — what tools did you use and what problem were you solving?
- How do you manage multiple concurrent workstreams without dropping the ball? Give us a specific example.
- Do you have any experience supporting paid media campaigns? If so, tell us a bit about your role.
What We Do:
We empower entrepreneurs to build profitable online businesses that bring creative, professional and personal freedom.
In everything we do, we aim to inspire confidence and action. Our signature service is helping budding entrepreneurs break free in the areas of business that were once holding them back into new levels of joy and fulfillment. We give these entrepreneurs tangible proof that small actions every day will ultimately build a business worth creating and a life guided by their own design.
We lead a fun-loving culture and a dedicated team that is committed to excellence. We always find the upside to any situation and maintain the strength and flexibility to change course as our business evolves.
While performing the duties of this job, the employee is regularly required to effectively communicate via chat/messaging systems and email. The employee is frequently required to remain in a stationary position and occasionally required to move from one location to another. The employee is required to constantly use computer and office productivity equipment such as a desktop computer, laptop, and printer, as well as computer software such as Google Workspace. The employee may frequently move up to 10 pounds.
Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to which will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an “at-will” basis.
